Travel Agents / Travel Agencies
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Travel Agents Event Management
It does not matter the size of the conference or where it is,
travel agents can be a major help in their planning. Travel
agents can be especially helpful if it is an international
conference. Travel agents can have knowledge of the area as well
as such things as transportation, accommodations, and
hospitality issues. One of the main hassles when planning a
conference is taking care of the needs of the people attending.
It doesn't matter if it is a press release, convention, training
seminar, or product launch, travel agents can take care of many
of the needs of the attendees so that the people attending or
the people running the conferences do not have to worry about
those details. The larger the conference the more travel agents
can be of service.
One of the main ways that travel agents can help with
conferences is with transportation and travel needs. Many times
if the conference is international the people attending the
conference will need a way to get there. Travel agents can help
with flight, train or bus information as well as procuring
tickets. The larger the group travelling to a conference the
more travel agents can be used and many times they can also get
better deals. Travel agents are in direct contact with airlines,
train lines, and bus services so they can find out if there is
space available as well as the best price for the ticket. They
can also contact charter services, as it may be cheaper to
travel this way for larger groups. Another advantage of using
travel agents is that they can be available to coordinate travel
times so that it can be easier, once the people arrive, that
they do so around the same time making it easier to either get
to accommodations or to the conference itself.
Another beneficial aspect when using travel agents when dealing
with conferences are accommodation issues. Much like travel
issues the travel agent can have direct contact with hotels and
inns as they can find accommodations for people that are
travelling to the conference. Also much like travel they may be
able to find better rates than if the people travelling to the
conference booked accommodations themselves. One thing that
travel agents have as well are information about package deals,
which can save people, or a company, a lot of money as travel,
accommodation, and transportation services can all be packaged
in one deal. When people travel out of town to go to a
conference they will also have transportation needs so they can
get to and from the conference itself. They can also help with
such things as arranging for car rentals and taxi services to
and from the conference. Travel agents can also find
accommodations that are closest to the conference site. If a
travel agent is working with one group of people there is also a
better chance that they will be staying in one location, or, at
least, close to each other. This is a crucial aspect of a
conference if many people from one organization or company are
While travel agents can be used for many types of conferences
one of the most important ways in which they can be used is for
companies that need to have many employees in attendance. For
example, if the company is having a training seminar for
hundreds of employees their main goal is to make sure that the
seminar runs smoothly. The company needs to find a conference
site and deal with the information that will be presented at a
seminar. If the company uses travel agents there is a huge
amount of time and resources that can be saved that can be used
in areas of more importance. Any time that the company needs to
take care of the travel needs of the people in attendance travel
agents should be used.
Travel agents can also be of service when dealing with
hospitality issues as well. If the conference runs more than one
day they can find out information such as where to eat and what
there is to do in the area that people are travelling to. If the
people that attend the conference do everything for themselves
they will not be as informed, as if a travel agents took care of
them. Travel agents can find restaurants, make reservations,
book lunches, and rent out halls, just to name a few things they
The hassles that can arise when travelling to conventions can be
great for the people travelling to them and the people running
them. By using travel agents many of those hassles are taken
care of. When dealing with conferences, especially international
ones and ones where many people will be in attendance, the
things that travel agents can take care can be invaluable to
both the company and/or the traveler.
Read more: http://www.articlesbase.com/travel-articles/travel-agents-event-management-207976.html#ixzz0pPxtHo8P
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